What a decade behind the front desk taught me.
Agencies will tell you your funnel is broken. Usually it isn't. The inquiries arrive, and then they wait.
Someone fills out your form at 9:40 on a Sunday night asking about tox. Your front desk opens Monday at ten. By then she has texted two other clinics and booked with whoever wrote back.
That was my clinic. Not a theory about clinics. Mine. The fix was never a prettier website. It was answering in seconds, at any hour, with real prices and real calendar slots instead of a promise to call back.
Tox, filler, laser, peels, packages. I know why a patient asks price first, and why answering it plainly books more consults than hiding it.
Gaps, no-shows, the injector booked out six weeks while the esthetician sits empty. Marketing that ignores capacity just makes the gaps louder.
So I will tell you when a channel is not worth running, instead of selling it to you because it is on my rate card.
Most of your demand shows up after the front desk goes home.
Aesthetics is a shopped category. Your patient is messaging three clinics, not one, and she decides on whoever replies first with a real answer.
So before I would sell you a single ad, I make sure every inquiry you already get is answered in seconds. It is the cheapest growth in a clinic, and almost nobody does it.
If three more filler patients booked next week, could your injector take them?
Most clinics say yes. That’s the whole reason this works.
Look at next week’s book. What are the empty chairs worth?
Nobody knows how many inquiries went cold. You do know how many consults you could have taken, and what a patient spends in her first year.
Every piece, priced in the open.
Buy one, or buy the bundle. Anything here can be added to Clients Anytime later without starting over.
A Denver med spa, in her own words.
“It’s made it so much easier to manage bookings, answer questions, and provide support 24/7. Like an extra team member who never sleeps.”
Nine clients have written something down with their names on it. Read the BrazyAI testimonials.
Each piece is also available on its own: website design, Google Maps SEO, the AI answering service, review management, social media management and Google Ads management.
Med spa marketing questions, answered with numbers.
How much does med spa marketing cost?
Most agencies in aesthetics run $2,000 to $10,000 a month and make you book a call to hear a number. These are published. Clients Anytime is $600 a month plus a $1,000 setup, and every piece is also sold on its own between $197 and $997. Ads management is $597 a month or 15% of spend, whichever is greater.
How much should a med spa spend on marketing?
A common rule of thumb is 5 to 10 percent of revenue, more in the first two years. Spend it in order: answer every inquiry first, then reviews and Google Maps, then ads. Answering is the cheapest piece, at $397 a month on its own or inside Clients Anytime at $600.
What is the best way to get more med spa clients?
Answer faster than the clinic down the street. Patients message several clinics at once and book with whoever replies first with a real price and a real time. After that comes steady Google reviews, a complete Google Business Profile, and a website that books consults by itself. Ads come last, once the answering works.
Is there an AI receptionist for med spas?
Yes. Leads Anytime answers every missed call and web inquiry by text in seconds, quotes your approved price ranges and books the consult into your calendar, for $397 a month. Voice Anytime answers the phone itself by voice: $1,000 setup, then $199 a month including 200 minutes.
Is an AI chatbot safe to use in a med spa?
You approve every line it is allowed to say before it goes live. It books consults and answers scheduling and general price range questions. It does not give medical advice, does not take a patient’s history, and hands anything clinical straight to you.
How do I get more Google reviews for my med spa?
Ask every happy patient by text within a day of the visit, with a direct link, and never filter who gets asked by how they rated you. Answer every review, and never confirm a treatment in a public reply. Reviews Anytime is a one-time $500 blast to past patients. Replies Anytime answers every review for $197 a month.
How does a med spa rank higher on Google Maps?
A complete Google Business Profile with the right primary category, each treatment listed as a service, reviews arriving steadily and answered, and your name, address and phone identical everywhere online. Distance to the searcher counts too, and nobody can change that. Maps SEO Anytime does the rest weekly for $297 a month.
How much does a med spa website cost?
Open Anytime is $297 a month hosted, or built outright and yours from day one for $3,000 to $6,000 by page count. Inside Clients Anytime the website is built free and stays ours while you are a client, so the $600 a month never goes up for it.
Are Google Ads worth it for a med spa?
Once every inquiry gets answered in seconds, yes. Before that, you are paying for clicks that wait until Monday. Growth Anytime runs Google and Meta campaigns judged on booked consults, for $597 a month or 15% of spend, whichever is greater.
How do I reduce no-shows at my med spa?
Confirm by text the moment they book, remind them two days out and again the morning of, and make rescheduling a one-text reply instead of a phone call. A deposit on longer treatments helps too.
Will this work for a single-location med spa?
Yes, and that is who it is built for. One location, one or two injectors, a front desk that cannot cover evenings and weekends. If you are a group of five or more locations, I will tell you on the call that you want a bigger agency.
How long until it is live?
Fourteen days from the first call. That covers the website, the texting, the review replies and the social posting. The only thing needed from you is one fifteen minute conversation about how you quote, schedule and speak to patients.
What if it does not work?
Ten answered leads in your first thirty days, or the next month is free. Web chats, texts and missed-call text-backs all count, and you watch them land on your phone as they happen. There is no contract on either side.
Do you work with med spas outside Denver?
Yes. Denver based, working nationally. The only limit is one client per zip code, so once a clinic in your zip signs, a direct competitor there gets turned away. Ask whether yours is still open.